Revised November, 2019
DALLAS DOWNTOWN REPUBLICAN WOMEN’S CLUB BYLAWS
ARTICLE I – NAME
The name of this organization is the Dallas Downtown Republican Women’s Club (DDRWC).
ARTICLE II - ORGANIZATION AND ADDRESS
The Dallas Downtown Republican Women’s Club is hereby set forth as a permanent organization with elected officers, annual dues, and the policy of holding at least 10 meetings each calendar year. The organization has filed as a Political Action Committee (PAC) with the Texas Ethics Commission (TEC). The address of the organization shall be that of the incumbent president.
ARTICLE III – OBJECTIVES
The objectives of this organization shall be:
• To promote an informed electorate through political education.
• To increase the effectiveness of women in the cause of good government through active
• To facilitate cooperation among Republican women.
• To foster loyalty to the Republican Party and to promote its principles, and candidates in all
elections including non-partisan elections.
• To work for the election of the Republican Party’s nominees.
ARTICLE IV - POLICY
Section 1. Candidate Endorsement
This organization, its President, and its Vice President-Campaign Activities shall not publicly endorse or work for any candidate for office in contested Republican primaries, runoff elections, special elections and/or non-partisan elections when more than one Republican is in the race.
Section 2. Working for Candidates
Individual members of this organization, with the exception of the President and the Vice President-Campaign Activities, may work for any candidate of their choice in contested Republican primaries, but not in the name of the organization.
Section 3. Endorsement Exception
Members of this organization who are candidates, or whose husband, or a member of her family, are candidates shall be exempt from this rule, provided that said endorsement is not in the name of the organization.
Section 4. Controversial Issues
This organization and its officers shall not issue statements, pass resolutions or distribute literature on controversial issues in the name of DDRWC without first polling its members and obtaining a two-thirds written vote of approval of the total membership.
Section 5. Lobbying
There shall be no lobbying with Legislatures using the name of the Texas Federation of Republican Women by DDRWC or any individual member without the express permission of the Board of Directors of the Texas Federation of Republican Women.
Section 6. Delivery of Records ?
All officers and all committee chairmen and vice chairmen shall deliver all records, files, passwords, social media administrative rights, and properties of the club to their successor before December 31 of the year in which she is retiring from office, or within 3 days of leaving the position if earlier than December 31, unless otherwise directed by the club President or Executive Committee. Failure to meet the deadlines may result in the termination of her membership by the club.
ARTICLE V - MEMBERSHIP
Section 1. Eligibility
Any woman living in Dallas County and adjacent areas who believes in the philosophy of the Republican Party and in the objectives of this organization shall be eligible for membership. She shall be a U.S. citizen and a registered voter. Dues must be paid for at least one month, and at least one meeting must be attended prior to voting in club elections.
Section 2. Active Members
An Active Member is a woman who meets the eligibility requirements of this organization and pays the annual dues. She shall enjoy the full privileges of membership.
Section 3. Delegate Representation
An Active Member may be counted in this organization only for the purpose of delegate representation to the Texas Federation of Republican Women and National Federation of Republican conventions, and DDRWC will be the only local federated Republican women’s organization in which she may hold office. Her dues and name shall be submitted to the Texas Federation of Republican Women from DDRWC only.
Section 4. Associate Members
1. A Republican woman who is a regular member of another federated Republican women’s organization, and who wishes to support DDRWC, may join as an Associate Member by paying the annual dues for Associate members. She cannot hold office, vote or be counted for the purpose of determining the number of delegates to national or state federation meetings or conventions. As an Associate Member, she does not become a member of the State or National Federation.
2. A Republican man is eligible for Associate membership upon payment of the required Associate Member annual dues to this organization. He cannot hold office, have a voice or vote or be counted for the purpose of determining the number of delegates to national or state federation meetings or conventions.
Section 5. Federation Affiliation
This organization and its members shall be members of the Texas Federation of Republican Women and the National Federation of Republican Women, and shall support their objectives and policies, and shall pay per capita dues and the annual service charges of said organizations.
Section 6. Causes for Removal
DDRWC or its members shall not publicly endorse or work for a known candidate of another party in a partisan or non-partisan race where a Republican is in the race. When more than one Republican is in a non-partisan or partisan race, DDRWC, its president or campaign activities chairman shall not publicly endorse or work for any candidate in said race. If DDRWC violates this policy, it shall be the responsibility of the TFRW Executive Committee to remove the club from the Federation.
ARTICLE VI - DUES
Section 1. Active Members
Annual dues for Active Members shall remain consistent from year to year, unless a change is recommended by the Officers. The amount of the change shall be suggested by the Officers and approved by one-half of the Membership. The dues shall include State and National Federation per capita dues, payable on or before January 1st of each year, and shall be delinquent if not paid by March 1st.
Section 2. Associate Members
Annual dues for Associate Members shall remain consistent from year to year, unless a change is recommended by the Officers. The amount of the change shall be suggested by the Officers and approved by one-half of the Membership.
Section 3. Fiscal Year
This organization’s fiscal year shall be from January 1 through December 31.
ARTICLE VII - OFFICERS AND EXECUTIVE COMMITTEE
Section 1. Officers
The officers of this organization shall be President, Vice President-Programs, Vice President-Campaign Activities, Secretary, PAC Treasurer and Newsletter Editor.
Section 2. Election of Officers
Election of officers shall be at the annual meeting each November, and installation of officers shall take place at the following December meeting. They shall assume their duties on January 1 of the following year. Officers shall be elected for a term of one year, and no officer shall succeed herself more than one year, unless her term is extended by a vote of the Board. The term of service shall be from January 1 following the election until December 31, or to such date as new officers are installed following the election of her successor. An officer who has served more than half a term is considered to have served a full term.
Section 3. Duties of Officers
The President shall preside at all meetings of the organization, shall act as chairman of the Executive Committee, and shall be an ex-officio member of all committees except the Nominating Committee. She shall appoint chairmen of the Standing Committees and chairmen of the Special Committees (except the Finance and Nominating Committees). She shall appoint a parliamentarian, shall appoint one member of the Nominating Committee, shall give prior approval to all disbursement of funds and sign checks in the absence or inability of the PAC Treasurer, shall represent the organization at all times or designate a representative to do so in her absence or inability, and shall call meetings of this organization and of the Executive Committee.
The Vice President-Programs shall serve as Program Chairman and perform other duties as the President may designate. She shall perform the duties of the President whenever the President is absent or otherwise unable to serve.
The Vice President-Campaign Activitie sshall serve as Campaign Activities Chairman.
The Secretaryshall record attendance and determine that a quorum is present at meetings, shall keep factual and unbiased minutes of all meetings for publication in the club newsletter, and shall perform additional duties as may be required.
The PAC Treasurer shall receive and be custodian of all funds of this organization, shall pay all bills upon authorization, shall keep an account of all money received and disbursed by her and file a monthly report to the membership and submit a written copy to the President, the Secretary, and the Newsletter Editor. She shall submit her treasurer’s records at the end of the year to an internal financial review committee of DDRWC members appointed by the President. She shall notify members of unpaid dues after March 1st.
The PAC Treasurer shall chair the Finance Committee, which shall draw up a projected budget for each fiscal year and submit it to the membership for approval at the March meeting.
For Texas Ethics Commission political action committee reporting, the PAC Treasurer shall serve as the PAC chairman and treasurer. However, if she desires to do so, she is allowed to delegate the TEC reporting responsibilities to an Assistant PAC Treasurer appointed by the President. The person who does the PAC reporting must be registered with the TEC and is responsible for filing TEC PAC reports accurately and on a timely basis.
The Newsletter Editor shall assimilate information on Republican Party activities in Dallas County for reporting to DDRWC members. She shall assimilate and edit articles and editorials of DDRWC officers and members for publication in the Newsletter. She shall prepare, print, and mail a monthly Newsletter to all Active and Associate Members.
Section 4. Executive Committee
The Executive Committee shall consist of the six (6) elected officers, the immediate past president (who shall serve as advisor), the chairmen of the Standing Committees, and the Parliamentarian who shall serve as ex officio without vote. Their duties shall be to act as the governing body of this organization, appoint one member of the Nominating Committee, and appoint members to fill vacancies that occur between elections. Special meetings of the Executive Committee may be called by the President or upon written request of three or more members.
ARTICLE VIII – COMMITTEES
Section 1. Standing Committees
Standing committees shall include Membership and Legislative. The chairmen of these committees shall be members appointed by the President, who may appoint additional committees as needed.
The standing committees shall outline programs for action in their respective fields for consideration and adoption by the Executive Committee and shall carry out other duties as may be prescribed by the Executive Committee.
Section 2. Special Committees
Special Committees shall include Internal Review, Nominations and Finance. The President may appoint other special committees as needed.
ARTICLE IX - MEETINGS
Section 1. Regular Meetings
Regular meetings of this organization shall be held the second Tuesday of each month, unless otherwise ordered by the Executive Committee.
Section 2. Special Meetings
Special meetings may be called by the President, the Executive Committee or upon request of ten percent (10%) of the active membership. The purpose of special meetings to be stated in the call, and no other business shall be considered at the special meeting except that which is stated in the call to the meeting.
Section 3. Quorum
Twenty percent (20%) of the membership, of which three are officers, shall constitute a quorum for all meetings of the general membership.
Section 4. Executive Committee Meetings
The Executive Committee shall meet as deemed necessary by the President.
ARTICLE X - NOMINATIONS AND ELECTIONS
Section 1. Nominating Committee
The Nominating Committee shall be composed of (1) member appointed by the President, one (1) member appointed by the Executive Committee, and two (2) members elected by the active membership. The Chair of the Nominating Committee shall be elected by its members. The election of the Nominating Committee shall be held in September of each year, and the slate recommended by it shall be published in the October newsletter.
Section 2. Nominations
The Nominating Committee shall report one (1) nominee for each office, with the prior consent of the nominee. Nominations may also be made from the floor, with the prior consent of the nominee.
Section 3. Vacancies
A vacancy in an elective office shall be filled for the unexpired term by an election at the next meeting, following a recommendation from the Executive Committee. Nominations may be made from the floor with prior consent of the nominee.
Section 4. Voting
Elections shall be by ballot when there is more than one nominee for an office. When there is only one nominee, election shall be by voice vote.
ARTICLE XI - REPRESENTATION
Section 1. Biennial State Convention
This organization shall be entitled to one (1) delegate for each ten (10) members or major fraction thereof, and an equal number of alternates, to the convention of the Texas Federation of Republican Women. Delegates and alternates to the State Convention shall be elected at the July meeting.
Section 2. Biennial National Convention
One (1) delegate and one (1) alternate to be elected at the June meeting shall represent this organization at the National Federation of Republican Women convention.
ARTICLE XII - PARLIAMENTARY AUTHORITY
Robert’s Rules of Order, Newly Revised, or the latest edition thereof, shall govern all proceedings except where inconsistent with the bylaws of this organization and those of the Texas Federation of Republican Women and of the National Federation of Republican Women.
ARTICLE XIII - AMENDMENTS
These bylaws may be amended by two-thirds (2/3) vote of the active members present and voting at any regular meeting or special meeting of this organization or adjourned session thereof, provided notice of the proposed amendment has been given to all members at least thirty (30) days prior to the meeting.
ARTICLE XIV – DISSOLUTION
This club may be dissolved by a two-thirds vote at any meeting of the local club, provided that notice of the dissolution has been submitted in writing at the previous meeting and has been sent by mail to all members of the local club. In the event of dissolution, the Executive Committee shall, after payment of all liabilities of the local club, distribute any remaining assets to the state federation. None of the assets shall be distributed to any member or officer of the organization, and the right to use the name shall revert to the state federation.
[Last amended November, 2019.]
Political advertising paid for by the Dallas Downtown Republican Women’s Club, Lisa Sutter, PAC Treasurer, PO Box 600503, Dallas, TX 75360
?Contributions are not federal tax deductible as charitable contributions. Corporate Contributions Are Not Permitted.